Privacy Policy for the website www.onlinecontest.org

 

This English version of the privacy policy is provided for convenience only. Only the content of the German version of the privacy policy shall prevail.

 

Identity and contact details of the controller

This privacy policy applies to the processing of personal data on the website www.onlinecontest.org (hereinafter, the “Website”).

The controller (hereinafter also „we“, „us“, etc.) is

Segelflugszene gGmbH
Hohensteinstraße 12
91217 Hersbruck
Deutschland
Telefon: +49 171 7260652
E-Mail: mail@onlinecontest.org
Geschäftsführer: Reinhard Rose

 

Processing of personal data, purposes and legal basis for processint

Processing in case of visits to the Website without registration or submission of flight data

 

When accessing the Website, the browser used on your device, and the devices involved in establishing the connection between your browser and our web server, automatically transmit certain information to our web server. This information is stored in a file known as a log file. The following data will, without your interaction, be collected, processed, and stored until automatically erased:

  • IP address of the requesting device and the internet connection the request is made on – whether the IP address of your device itself or only the IP address assigned to your internet access connection will be transmitted, depends upon the type of internet access you use

Date and time when the access occurred

Website the request is referred from (known as a referrer URL), if applicable

Browser and operating system used on the device

Name of your internet access provider

Data processed for analytics purposes (see section Google Analytics below)

 

We process the above-entitled data for the following purposes:

  • to ensure an unobstructed connection and transfer of data between the web server and your device

to ensure the convenient use of our Website

to analyse system security and stability

for further administrative purposes, including, but not limited to, the detection of attacks and intrusion attempts

the detection of abusive downloading of large data volumes by robots and similar retrieval technology so as to ensure that the use of the Website will be effected only by natural persons in the scope permitted, and that the data basis in total will not be retrieved

 

The legal basis for the processing is art. 6 para. 1 sentence 1 lit. f GDPR. The legitimate interests pursued by us follow from the above-documented purposes of processing.

Furthermore, we use cookies when you visit our Website. For further information on such cookies, see section Cookies below.

Processing in case of visits to the Website with registration and/or submission of flight data

You can create and maintain a user account on the Website, and you can submit or have third persons submit flight data. In the case of such submission, the Controller will process, in addition to the processing described in the section “Processing in case of visits to the Website without registration or submission of flight data” the following data:

  • Such personal data which you, as a user, may submit yourself. This includes in particular, but is not limited, to data you submit when creating and maintaining your user account. We will hereinafter refer to such data as “User Data”. This shall include also data covered by sentence 1 which third persons submit on your behalf. These third persons may only submit your data insofar as you have declared consent with the submission to the third persons.

  • Data contained in flight track information and lists of results, which you submit to the Website (we will refer to this data hereinafter collectively as “Submitted Flights” and “Flight Data”). This also includes data covered by sentence 1 which you do not submit yourself but which third persons submit, with your consent and on your behalf, as Trusted Competitors or which third persons submit on your behalf without registration. These third persons may only submit your data insofar as you have declared consent with the submission to the third parties by appointing them as Trusted Competitors or otherwise.

  • Such personal data which is collected, processed and used automatically while you use the Website after logging into the Website. This includes in particular, but is not limited to, your IP address (see also the explanations below), usage tracking and clickpath tracing, data on searches effected, data submission and modification timestamp data for yourself and third persons, and information which the Website analyses automatically from the Flight Data submitted.

  • Data on the mass download of Flight Data (download of so-called IGC files) which serves to ensure that each user will only download data on 20 flights per calendar day, and that a general download of all data is prevented.

We process the data specified above for the following purposes:

  • The User Data is processed to implement access control for the Website, for contact to and communication with you, and to assign the results you have submitted with you. Your name and the data elements from the user account which are visible in the participant list, as well as all data visible as Flight Data are publicly accessible. Your data of birth is not publicly accessible and is processed, in addition to your name, for the purpose of identifying you.

  • Prior to the publication of Flight Data, the website may advise you that the data submitted may indicate a violation of airspace or otherwise contradict the rules of participation for the contest affected. You may choose to ignore this advice and direct the Website to publish the Flight Data. Do note, however, that a failure by the Website to display such advice does not mean no violation of airspace or breach of the applicable rules of the contest has been effected, and that you carry the responsibility that the Flight Data you may instruct the Website to publish can cause third parties to become aware, in particular, of airspace violations.

  • The Controller may use your contact data for the purpose of transmitting to you notices on changes to the terms of use, the rules applicable to contests, and the process to submit Flight Data which may be applicable to you.

  • From the Flight Data you submit, and in accordance with the rules of contest, there will be ranking lists, map data with your flight paths and comparative data related to other users as well as those data whose generation is necessary in accordance with the rules of contest. The flight parts and the result data so generated will be made available on the Website, either publicly, or subject to specific access restrictions. The data will thus be made available to other users of the Website and to the general public, which includes their indexing by search engines. Do note that this data can be viewed from the Internet in its entirety, including from countries not ensuring a level of data protection comparable to that of the European Union.

  • Your personal data which is not made available publicly on the Website, is accessibly only to our employees and vicarious agents; it is not accessible to other third parties, including sponsors. This applies in particular also to your date of birth, your e-mail addresses and other contact data as well as bank account data, if applicable. We use these data elements to identify you.

  • The data on your use of the Website are used to improve the quality of the user experience for the Website and the telemedia services as well as access control purposes and for the purposes of analysing how the Website is used. This analysis is explained in greater detail in the section “Tracking through Google Analytics”. A part of this analysis is the detection and prevention of misuse, in particular by detecting whether a user or another connecting party attempts to improperly download data or exceeds the amount of downloadable files; for these purposes, in addition to the user name, the IP address is processed when downloading prepared files.

  • Downloaded files not belonging to the account of the user effecting the download are marked by an identifier that provides information on the source of the files, but cannot be used to identify the user downloading the same. Based on your results, and using your personal data, you may be invited to events and conferences.

  • The downloading of IGC files is monitored in particular by processing the IP address, the username and the data downloaded, in such a way as to ensure that each user may only download data on 20 flights per calendar day, and that the collective download of all flights is prevented.

The lawfulness of processing follows from art. 6 para. 1 sentence 1 letters b and f GDPR. Our legitimate interests follow from the purposes of processing detailed above

 

Processing in case of contact through our e-mail contact address

 

In case of any questions, we afford you the opportunity to contact us, using the e-mail address published on the Website.

Processing in case of your contacting us includes the sender information and all data you may include in your e-mail message. The lawfulness of processing follows from your freely given consent in accordance with art. 6 para. 1 sentence 1 letter a GDPR.

 

Transfer of data to third parties

 

Your data will be transferred to third parties only for the purposes detailed below.

We only transfer your data to third parties if:

  • this transfer serves to publish the Flight Data you have submitted; this also includes the publication of Flight Data itself and any data you may have submitted yourself, or third parties may have submitted on your behalf, each as part of lists of results and analyses, whereby the publication of such information will be permanent and not subject to deletion; or

  • you have expressly consented hereto in accordance with art. 6 para. 1 sentence 1 letter a GDPR; or

  • the transfer is, in accordance with art. 6 para. 1 sentence 1 letter f GDPR, necessary for the purposes of establishment, exercise or defence of legal claims;, and there is no reason to assume that the you have an overriding valid interest in the exclusion of such transfer; or

  • the transfer is necessary for compliance with a legal obligation to which we are subject in accordance with art. 6 para. 1 sentence 1 letter c GDPR; or

  • the transfer is legally permissible and necessary for the performance of a contract to which you are a party, in accordance with art. 6 para. 1 sentence 1 letter b GDPR.

Cookies

 

We use cookies on the Website. Cookies are small files automatically generated and stored on your device by your browser when you visit the Website. Cookies do not cause any damage to your device, and do not contain any viruses, trojan horses or other types of malware.

Cookies are used to store information which are generated in connection with the individual device you use. This, however, does not mean that we gain direct knowledge of your identify in the process.

The use of cookies serves, in particular, to make our Website more user-friendly for you. In this context, we use so-called session cookies to recognise the fact that you may have previously visited certain pages of our Website. These session cookies will be automatically deleted after you leave the Website.

Data processed by means of cookies are necessary for the purposes outlined above for the purpose of our legitimate interests and the legitimate interests of third parties, in accordance with art. 6 para. 1 sentence 1 letter f GDPR.

Most browsers automatically accept cookies. You may, however, configure your browser to the effect that no cookies will be stored on your computer, or that a notice is displayed each time a new cookie is created. The full deactivation of cookies may, however, cause you to not be able to use the full extent of the features of the Website.

 

Tracking through Google Analytics

 

Tracking measures are conducted on the basis of art. 6 para. 1 sentence 1 letter f GDPR. Through the tracking mechanisms we use, we wish to ensure a design consistent with the users’ requirements and the continuing optimisation of our Website. Furthermore, we use tracking mechanisms to statistically track and analyse the usage of our Website and to analyse the corresponding results for the purposes of optimising our services for your benefit. These interests are deemed legitimate interests in the sense of the clause referred to above.

For the purposes of ensuring a design consistent with the users’ requirements and the continuing optimisation of our Website, we use Google Analytics, a web analytics service of Google Inc. (https://www.google.de/intl/de/about/) (1600 Amphitheatre Parkway, Mountain View, CA 94043, USA; hereinafter „Google“). In this context, pseudonymized usage profiles and cookies (see the section Cookies) will be created. The information generated on your use of the Website through these cookies, including

  • browser type and version

  • operating system used

  • referrer URL (site previously visited)

  • host name of the accessing computer (IP address)

  • time stamp of the server request

will be transferred to a Google server in the USA and stored there. The information is used to analyse the usage of the Website, to compile reports on the Website activities, and to render further services for the purposes of market research and the customised design of the Website in connection with the usage of the website and the internet. This information may also be transferred to third parties where legally mandated or where the third parties process such information on behalf. In no case will Google merge your IP address with other Google data. The IP addresses will be anonymised so that an identification therefrom will not be possible (IP masking).

You may prevent the installation of the cookies by configuring your browser software to that effect. We should like to point out, however, that you may not be able to use the full extent of the features of the Website in this case.

Furthermore, you may prevent the collection of the data generated through the cookie on your usage of the Website (including your IP address) and the processing of this data by Google, by downloading and installing a browser add-on (https://tools.google.com/ dlpage/ gaoptout?hl=en).

As an alternative to using the browser add-on, and in particular in case you use a browser on a mobile device, you can prevent the collection by Google Analytics by clicking this link. This link generates an opt-out cookie which will prevent the future collection of your data when visiting the Website. The opt-out cookie only applies to the browser you generate the same from, only applies to our Website, and is stored on your device. If you delete the cookies from your browser, you will need to newly generate the opt out cookie.

You will find further information on the protection of data in connection with Google Analytics, in particular, in the Google Analytics Help (https://support.google.com/analytics/answer/6004245?hl=en).

 

Rights of the data subject

 

You have the right:

  • to request information on your personal data processed by us in accordance with art. 15 GDPR. In particular, you may request information on the purposes of processing, the categories of personal data concerned, the categories or recipients to whom the personal data have been or will be disclosed, the envisaged period for which the personal data will be stored, the existence of a right to request from us rectification or erasure. or restriction of processing or to object to such processing, the existence of a right to lodge a complaint with a supervisory authority, any available information on the source of data not collected from you, the existence of automated decision-making, including profiling, and, where applicable, meaningful information on the particularities thereof;

  • to obtain from us, in accordance with art. 16 GDPR, without undue delay the rectification of inaccurate data and to have incomplete data stored by us completed; you are advised that, with the exception of your name and date of birth, you may effect all such rectifications yourself, and you may modify any Flight Data submitted until the closing of the submission, which will be effected 48 hours from the completion of the flight; data you may not be able to modify yourself can be modified by an administrator where you have the right to have such data rectified;

  • to obtain from us, in accordance with art. 17 GDPR, without undue delay the erasure of personal data unless the processing is necessary for exercising the right of freedom of expression and information, for compliance with a legal obligation, in particular the publication of the Flight Data submitted, for the purpose of identifying users and otherwise for reasons of public interest or for the establishment, exercise or defence of legal claims;

  • to obtain from us, in accordance with art. 18 GDPR, the restriction of processing of your personal data, where you contest the accuracy of the personal data, the processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead, we no longer need the personal data for the purpose of processing, but you require the personal data for the establishment, exercise or defence of legal claims, or you have objected to processing pursuant to art. 21 GDPR;

  • to, in accordance with art. 20 GDPR, receive the personal data concerning you which you have provided to us, in a structured, commonly used and machine-readable format and to request the transfer of the those data to another controller; you are advised that you are provided this data automatically and without any further request for the individual flights you submit (see the section Automatic notification after evaluation of flights), and that you can retrieve Flight Data as IGC files yourself;

  • to withdraw, in accordance with art. 7 GDPR, your consent at any time. This causes us to no longer be able to continue processing based solely on such consent in the future, and we should like to advise you that the publication of Flight Data is based on the instruction you give to publish the same, and not on individual consent in the sense of the clause referred to above; and

  • to lodge, in accordance with art. 77 GDPR, a compliant with a supervisory authority. You may regularly refer to the supervisory authority of your habitual residence, place of work, or our place of business. For our place of business, the competent supervisory authority is Bayer. Landesamt für Datenschutzaufsicht.

Automatic notification after evaluation of flights

 

After each successful submission of a flight accepted into evaluation, you will automatically receive, by e-mail message, a notification containing all data relevant to such evaluation. From this notification, you can also identify the data relevant to the evaluation of your flight.

Right to object

Where your personal data is processed based on legitimate interests in accordance with art. 6 para. 1 sentence 1 letter f GDPR, you may object, in accordance with art. 21 GDPR, to the processing of your personal data, on grounds relating to your particular situation, or where the objection is against direct marketing. In this last case, you have a general right to object, which we will adhere to without any further reference to a specific situation. If you would like to exercise this right to object or revoke your consent, you may do so by addressing an e-mail message to mail@onlinecontest.org.

 

Data security

 

During your visit to the Website, we use the commonly applied TLS and, where still required by the browser, the SSL technology (Secure Sockets Layer) in connection with the highest level of encryption your browser supports. You can verify whether an individual page of our Website is transmitted via an encrypted connection by looking for the closed lock or key symbol in your browser’s status bar.

Further to the foregoing, we apply the appropriate technical and organisational security measures to protect your data against accidental or intentional manipulation, partial or complete loss, destruction, and unauthorised access by third parties. In accordance with technological advances, our security measures are continuously improved.

 

Version of and updates to this Privacy Policy

 

This Privacy Policy is currently valid as of 25 May 2018. Based on the continued improvement of our Website and its services, and based on the modification of legal and/or administrative and regulatory regulations, it may become necessary to update this Privacy Policy. You can always obtain the most recent version of the Privacy Policy at https://www.onlinecontest.org/olc-3.0/segelflugszene/cmshtml?url=DataProtectionDeclaration, and you may print the Privacy Policy from the same URI.

 

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